Representing the creative future

How to:
Make invoices as a creative freelancer

Fashion logistics 101: The basics of invoice making

Have you recently taken on freelance work and wondering how to invoice your clients? If you are based in the UK we have put together a (relatively) simple guide for you.

Whether you decide to make a nice template or a simple google doc including the following information in bold is the minimum requirement for it to be considered a legitimate legal document. The information not in bold isn’t essential, however, unless otherwise stated, recommended. There is really no limit to the amount of additional information you can add.

  • The word ‘invoice’ 
  • A unique invoice number. Start with #1 for your first invoice, #2 for your second (regardless if it is a new client), to keep things simple and sequential.
  • Your name, address, and contact (telephone number/email).
  • Your business name, if you have one.
  • The business or name of the person you are invoicing, their address, and contact (telephone number/email).
  • The date the invoice was created.
  • The due date for the payment. (i.e. net 15).
    • Option to include a statement for late fees (i.e. “A 10% fee will be added if payment is late”).
    • A clear breakdown of what you are charging the client for, the price per item, and the quantity (i.e. Logo design, cost per unit £X, number of units completed 1)
  • The total amount payable.
  • A purchase order number, if you have one.
  • If you are a VAT registered business, include your VAT number and the amount of VAT that is owed.
  • Bank account details for you to be paid (sort code, account number, account holder’s name).
  • For international transactions include a Swift/bic code, and IBAN.

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