Make invoices as a creative freelancer

Fashion logistics 101: The basics of invoice making

Published Feb 18, 2021

Have you recently taken on freelance work and wondering how to invoice your clients? If you are based in the UK we have put together a (relatively) simple guide for you.

Whether you decide to make a nice template or a simple google doc including the following information in bold is the minimum requirement for it to be considered a legitimate legal document. The information not in bold isn’t essential, however, unless otherwise stated, recommended. There is really no limit to the amount of additional information you can add.

The word ‘invoice’
A unique invoice number. Start with #1 for your first invoice, #2 for your second (regardless if it is a new client), to keep things simple and sequential.

Your name, address, and contact (telephone number/email).

Your business name, if you have one.

The business or name of the person you are invoicing, their address, and contact (telephone number/email).

The date the invoice was created.

The due date for the payment. (i.e. net 15).

- Option to include a statement for late fees (i.e. “A 10% fee will be added if payment is late”).
- A clear breakdown of what you are charging the client for, the price per item, and the quantity (i.e. Logo design, cost per unit £X, number of units completed 1)

The total amount payable.

A purchase order number, if you have one.
If you are a VAT registered business, include your VAT number and the amount of VAT that is owed.
Bank account details for you to be paid (sort code, account number, account holder’s name).
For international transactions include a Swift/bic code, and IBAN.